Simple pricing
Transparent pricing.
No per-seat surprises.
Plans for every stage of a psychologist's working life — solo practice, supervision groups, and multi-practitioner clinics. AI-assisted features included on Solo and Clinic plans under a fair-use policy.
For provisional psychologists and registrars tracking their own hours independently.
- Logbook — AHPRA 5+1 hour tracking
- DCC, PD & SUP categories
- Weekly submission workflow
- Board-format progress reports
- Mastery — CPD & learning plans
- Mirror — reflective journaling
- 1 practitioner seat
One supervisor with up to 3 provisionals. Add more Logbook seats at $15/seat/mo.
- Everything in Trainee (×3 seats)
- Supervisor — supervisor dashboard
- Cohort management & scheduling
- Digital EPA evaluations
- One-click weekly sign-offs
- Milestone & board-format reports
- Extra Logbook seats: $15/seat/mo
For independent psychologists in private practice who want to run a clean, fully compliant operation.
- PsychRooms Clinic — scheduling & billing
- Medicare Better Access claims prepared from the appointment (Tyro Health lodgement in final testing)
- AI-assisted clinical notes (fair use)
- Google Meet telehealth, connected to your Google Workspace during onboarding
- Secure intake forms & client links
- Logbook, Mastery & Mirror
- Smart Scan referral and funder-approval matching
- 1 practitioner seat
For small psychology practices. Up to 4 psychologist seats.
- Everything in Solo
- Up to 4 practitioner seats
- Multi-room scheduling
- 1 location included — additional locations: $49/mo each
- Admin Centre: triage, capacity, payroll
- Supervisor — supervisor dashboards & sign-offs
- Lens — psychometric assessments
- Role-based access control
- Vault — clinical evidence library
- Town Square community access
- Concierge data migration available (quoted separately)
- AI-assisted features (fair use)
For large practices, psychology networks, university training clinics, and multi-site organisations with 25+ psychologists.
- Everything in Clinic
- Unlimited practitioner seats
- Dedicated onboarding and support
- Contractual SLAs, single sign-on and other enterprise requirements by negotiation
- Custom AI fair-use terms
All prices in AUD. No lock-in contracts. Annual billing saves 20%.
Pricing calculator
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AI fair-use policy
How AI is included
AI-assisted drafting — session notes, clinical letters, treatment plans and psychometric interpretation narratives — is included on Solo and Clinic plans under a fair-use policy. Trainee and Supervision Bundle plans do not include clinical AI, because they do not include notes or billing.
Every AI request is metered so we can see how the platform is being used across practices. We are still setting the published allowances, and we will announce them here and in-app before they apply. If a practice's usage is far outside the norm we will talk to you first; we will not cut access or add a charge without telling you.
How we compare
Built for psychology. Not for 90 other professions.
Generic practice management tools work for any allied health profession. PsychRooms works specifically for psychology — with features no generic PMS will ever have.
| Feature | PsychRooms | Halaxy | Power Diary |
|---|---|---|---|
| Medicare Better Access claiming | ◐ Claims built from the appointment; Tyro Health lodgement in final testing | ✓ | ⚠ Partial |
| AHPRA-compliant supervision logbook | ✓ 5+1 and registrar program | ✗ | ✗ |
| Supervisor dashboard & digital sign-off | ✓ | ✗ | ✗ |
| Psychometric assessment (built-in) | ✓ Lens module | ⚠ Templates only | ✗ |
| Clinical AI processed in Australia | ✓ Sydney | ⚠ AI Scribe | ✗ |
| Reflective journaling (Mirror) | ✓ | ✗ | ✗ |
| CPD logging (Mastery) | ✓ | ✗ | ✗ |
| Evidence library & Vault | ✓ | ✗ | ✗ |
| Multi-room, multi-practitioner | ✓ | ✓ | ✓ |
| Psychology-specific build | ✓ Purpose-built | ✗ 90+ professions | ✗ Allied health |
Common questions
The Trainee plan is for a provisional psychologist or registrar who is tracking their own hours independently — their supervisor may not be on PsychRooms, or they may be on a higher degree pathway with less formal supervision requirements.
The Supervision Bundle is for a supervisor and their cohort. The supervisor gets the full Supervisor module (cohort dashboard, EPA evaluations, digital sign-offs, milestone reports) and the bundle includes 3 Logbook seats for their provisionals. Additional seats are $15/seat/mo. If a supervisor is also in private practice, they should be on the Solo or Clinic plan — not the Supervision Bundle — as those plans include PsychRooms Clinic and Medicare billing.
Any AHPRA-registered psychologist or provisional psychologist with an active PsychRooms Clinic workspace. Admin staff, reception, and practice managers do not count toward the seat limit and are included at no extra charge.
Yes, as a paid concierge service onto a new PsychRooms practice. We migrated our own practice off Halaxy with the same tooling, so that path is well understood — client records, appointment history, clinical notes and financial data. Other systems are quoted once we have seen your export.
Claims are built from the appointment and validated before submission. Lodgement runs through Tyro Health — Medicare, bulk billing and WorkCover Victoria — and is in final testing, now submitted for certification. Claim preparation is included on Solo and Clinic plans today; electronic lodgement switches on when Tyro Health goes live.
Yes. All clinical data is stored on Australian servers (Sydney region). Clinical AI processing runs in Australia (currently Google Vertex AI in Sydney) — your client data is not sent outside an Australian region. We hold an APP compliance framework aligned to the Privacy Act 1988 and the Office of the Australian Information Commissioner's guidelines.
AI-assisted drafting is included on Solo and Clinic plans under a fair-use policy. Usage is metered; the published allowances are still being set and will be announced before they apply. If your usage is far outside the norm we will talk to you before anything changes. Administrative actions — scheduling, invoicing, logbook entries — never count.
Yes. The Trainee plan gives a provisional their own Logbook, Mastery, and Mirror modules independently. To review and sign off weekly submissions, their supervisor needs a supervisor login — the Supervision Bundle brings a supervisor and up to three provisionals into the platform together.